Check-Out Memo (COM) for departure

Complete Immigration Guide, Procedure & Checklist

All Maid/foreign domestic worker returning to her home country after working contract ends or terminated in Malaysia are require by law of having a Check-Out Memo (COM) from the Immigration Department Of Malaysia.

Here at Agensi Pekerjaan Hai Yang Sdn Bhd, we offer comprehensive support for Immigration Malaysia Check-Out Memo submissions to ensure that employers fulfill all compliance requirements and can send housemaids back home legally using a peace of mind

What Is an Immigration Malaysia Check-Out Memo (COM)?

Check-Out Memo (COM) is an official immigration clearance created by Malaysian
Immigration Department which allows foreign worker/domestic helper to exit permanently from Malaysia when their employment in Malaysia has ended.
The COM confirms that:

 The domestic worker’s work permit is cancelled correctly
 Tracking of immigration information is retained
 There are no current or pending legal/employment actions.
 Helper cleared to leave Malaysia

The helper might be objected by immigration counters if there is no COM.

When Is a Check-Out Memo Required?

A Check-Out Memo for maid departure in Malaysia is required in the following situations:

 Termination of the employment contract
 Separation from employment prior to retirement
 Voluntary termination of contract by employer and/or helper
 Repatriation for personal or medical reasons
 Appointing to other state
 Revocation of work pass

Applying early helps prevent last-minute immigration complications.

Immigration Malaysia Check-Out Memo Procedure

Step-by-Step COM Process

 Employment Termination Confirmation

Employer is approved on the termination of employment of a domestic helper.

 Document Preparation
All necessary documents are gathered and verified.
 Submission to Immigration Department
Application will be made at the Immigration Malaysia channels.
 Immigration Review & Clearance
Immigration officials examine records and permission to live in the country.
 Issuance of Check-Out Memo
On receiving clearance, the COM is cleared for departure.
 Departure Coordination
The leave is planned according to COM validity.
Migrants workers Global recruitment solutions Agensi Pekerjaan Hai Yang Sdn Bhd administers this better for no problems inaccuracy or delay.

Why Choose Agensi Pekerjaan Hai Yang Sdn Bhd?

Licensed and Trusted Agency

With JTK and JIM's licensure, employers can rest assure that we are your best choice!

Decades of Industry Experience

We've been in business since 1992 and our knowledge means we manage reapplications for even complex cases well.

Embassy Coordination

We’ve been working in constant coordination with Indonesian and Philippine embassies to ensure proper processing.

Family Owned Commitment

Right from renewal of maid visa to renewing the contract and permit; at every stage we assist our employers.

Immigration Malaysia Check-Out Memo Checklist

Before applying for a COM for domestic helper, employers should ensure the following checklist is completed:

Domestic helper’s own passport

 Valid or expired work permit information
 Proof of identity of employer
 Dismissal or completion of employment letter
 Forms for the purpose of immigration applications

Compliance Checks

 No violations of current immigration law
 They can properly verify work permit status
 Valid and current passport for international travel outside the United States
 Clear Employment Histories

We check all documents you provide to make sure that they are compliant with 100% immigration norms.

Common Issues during COM Processing & How We Handle Them

Incomplete Documentation
An incomplete or incorrect document can slow approval time. We will prescreeen all documents for filing.
Work Permit Discrepancies
These will be sortout with Immigration in case of any discrepancy between permits.Last-Minute Travel Plans
We schedule processing of COM with flights to prevent interruptions in travel.
Employer Uncertainty
A lot of employers are confused as to what they have to do we give them that sense of direction throughout.
Employer Obligations to Ensure Immigration Compliance
Not correctly processing a Check-Out Memo Malaysia can lead to:

Immigration Settlements

Employer blacklisting, it is not what you think it is.
 Challenges with respect to hiring helpers in the future
 Refusal for Departure at the Airport
By using a licensed agency you have the peace of mind that the process has been legal, ethical
and documented.

Frequently Asked Questions (FAQs)

Yes. Immigration Malaysia needs that your COM is ok before the domestic helper leaves anything.
The employer is liable but they may nominate an agency who has a licence that can cover the responsibility.
Immigration processing times along with, document completeness are variables.
No or at least that you would avoid being refused entry do not leave if your COM has expired.
COM processing verifies the termination of employment and immigration clearance.
Yes. We take care of documentation, submission, and management from A to Z.

Arrange Your Check-Out Memo with Confidence

Completing a Check-Out Memo for domestic helper leaving demands accuracy, legality and experience.Employers can rely on Agensi Pekerjaan Hai Yang Sdn Bhd to ensure that immigration matters
are done by the book and professionally.Get in touch with us now for reliable Immigration Malaysia Check-Out Memo help.

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